Scottish Association of Moviemakers Privacy Policy

We are the SCOTTISH ASSOCIATION of MOVIEMAKERS (“SAM”, “We”, “Us”) and we respect the privacy of our members and non-members who from time to time engage in our activities as well as visiting our website. This Privacy Policy sets out how we collect and use personal information we obtain from any dealings you have with Us and/or this website. SAM is not responsible for the privacy practices and policies of any websites which may be linked to SAM, so please check their policies separately.

How we collect information

We take our obligations very seriously and we will never sell your data to third party organisations. We will only contact you via methods we have received your consent for us to use. We may change this document from time to time to reflect the latest view of what we do with your information. Please check back frequently; you will be able to see if changes have been made by the date it was last updated at the end of this document.

Who are we?

In this policy references to the SAM, or to ‘we’ or ‘us’ are to The Scottish Association of Moviemakers which is a registered as a charity in Scotland SC 014975

What personal data we collect and how we use it

We will usually collect basic personal data about you like your name, postal address, telephone number, email address and your bank details if you are a member. We will be very clear with you that we wished to collect such information, our reason for collecting such information, and we would only do so with your specific consent and permission.

How we use your data

We collect your personal data in connection with specific activities, such as SAM Events, social events, workshop sessions, SAM News delivery, membership requests, feedback, donations, competition entries, information you provide in public forums on our site and applications. If applicable, we also use your information to apply for Tax Revenue through HMRC and reporting to OSCAR. The information is either needed to fulfil your request or to enable us to provide you with a more personalised service. You don't have to disclose any of this information to browse our sites. However, if you choose to withhold requested information, we may not be able to provide you with certain services. Sometimes we will process your personal data to provide you with information about our work or our activities that you have requested or are expecting. On other occasions, we may process personal data when we need to do this to fulfil a contract (for example, if you have hired a film or films from our library) or where we are required to do this by law or other regulations. All data is processed only by staff and officers of the SAM. SAM also processes your data when it is in our legitimate interests to do this and when these interests do not override your rights. Those legitimate interests include providing you with information on our competitions, festivals, membership, services, merchandise, SAM News, feedback, competitions and any other activities.


Cookies may be used by us to provide you with customised information from our web site. A cookie is an element of data that a web site can send to your browser, which may then store it on your system. Cookies allow us to understand who has seen which pages and advertisements, to determine how frequently particular pages are visited and to determine the most popular areas of our web site. Cookies may also allow us to make our web site more user friendly by, for example, allowing us to save your password so that you do not have to re-enter it every time to visit our web site. We use cookies, including third party cookies, so that we can give you a better experience when you return to our web site. Most web browsers automatically accept cookies. You do not have to accept cookies, and you should read the information that came with your browser software to see how you can set up your browser to notify you when you receive a cookie, this will give you the opportunity to decide whether to accept it. If you disable cookies from your browser you may not be able to access certain features of a particular web site. For more information about our use of cookies please see Personal Data and your rights If we collect any personal data from you, the Data Protection Act allows you to have the right to receive/amend/delete information that we hold about you. SAM do not charge a fee for this unless we believe the request is excessive or unfounded. If we refuse a request we will tell the you why and that you have the right to complain to the supervisory authority and to judicial remedy. SAM will respond without undue delay and at the latest within 1 month. If at any time you no longer wish to receive any of our newsletters or other information for which you have subscribed, then please contact us so that we can remove your relevant details. Please contact us either via the website or email us at

Changes to this Privacy Policy

We may make changes to this Privacy Policy from time to time. You should check this page regularly to see our most up to date policy. We will tell you about any changes to this Privacy policy by showing the date of the changes in the ‘Last updated’ section below. By using the website after the date we make any changes, you are agreeing to the changes.

Last Updated: 24th May 2018